ENEWS - User Guide

Guide on creating and sending an enews campaign.

Quick Process

1. Create or Update Contact List
2. Create ENEWS Campaign
   • Set ENEWS Parameters
   • Select Contact List and/or Recipients
   • Add campaign content
   • Preview and send test email
   • 
     

• Create a contact list by:

• Selecting existing members or groups of members from your MiClub Membership Database

• Non- members can be imported via csv with 3 fields; First Name, Last Name and Email Address.  Individual Non members can also be added.

Method 1 – Existing Members in Database

• Login as administrator and navigate to Communication > Contact Lists
• Click on button to Add New List
• Give the list a name, then select members to be added.  This can be done by individual or groups of members
• Individuals.  Search and add individual members by name or membership number.  Click on Add.  Each individual is added to the list.  If they don’t have an email address a warning – “no email” will display
• Groups / Membership Categories – select which member categories you would like on this particular list – you can choose all, all members, all public members, or a specific category / categories.
• Filter Members
• You can then make the list more targeted by adding database filters – Date of Birth, gender, handicap, postcode, join date, first aider
• You can also filter by tags.  Tags are a way of grouping members with custom labels.   i.e. you can create a label for committee members for a particular year, then search for all of the committee members and tag them.  This can be accessed in Communication > Manage Tags.  

Method 2 – Non-members import via a csv file or enter individually

• Go to Communication > Contact Lists
• Click on the button - Import List
  • Choose file to import - must be CSV format
  • Click on Upload
  • Name the List
  • Confirm the field mapping is correct - that the first last name and email address fields are mapped correctly. Next.
  • Save

• Alternatively, click the Add Individual button to enter one at a time.
• To export non member lists from your current MiClub enews system, ready to import.
• Login as normal to enews.miclub.com.au
• Navigate to “Subscribers”
• Select the Subscriber list you wish to export, ensure active is selected in the second dropdown – scroll to bottom of the page and choose expor
• Create your enews
• Navigate to Communication  > Enews
• This will bring you to your enews dashboard
• Click on New Email Campaign, fill in the details on the General Settings page, click next.
• Select the recipients.
• This can be done by individual, communication list or membership Categories, you may preview the recipient list at this time.
• Select the Template that you would like to use  (There will be at least one template set up for your club, which will usually include a logo, header image and footer– if you have more than one template, please ensure you have chosen the correct one, as it cannot be changed once chosen).
• You are now in the Edit Content Phase of the Enews.

Note:  Prior to beginning the content phase of your enews, we recommend that the basic layout / text / images are set up in a word document.  When copy and pasting the text into the enews, it should be filtered through notepad or https://word2cleanhtml.com/ to remove any code that Word has created.

• To add a section into your enews you can select the style that you require from the snippets on the left and drag and drop them into your template. 
• There are a number of different snippets on the right hand side, and if you hover over them a short description will show (i.e. 2 column paragraph with button, divider line, text wrap image right, etc)
• Please ensure that you save your work as you go – the Auto Save Enabled option will not save, but will provide you with a reminder to do so.
• Adding and Editing Images
• Drag and drop a snippet with an image into the working document.
• Hover over the image and click “Edit Image”, you will be prompted with the following box:
• Click on the link next to Image Source, an image file will open, you can select an image from that file, or upload a new one, by clicking the upload link in the top left hand corner .  You can also manage the folders for the images in this window.
• Once you have clicked on the upload button a window will open allowing you to navigate to the files on your computer to choose the images to upload, select the image you would like to use and click Open
• At this stage, you can choose from the filters on the image or to resize, then click upload.
• Select the image (mark with a tick) you have just uploaded, then click the select option at the bottom of the screen.  If you wish to link the image to a web page at this point, you can do so by entering the url into the box, or if you wish to link to a document / pdf, you can upload the document
• Have to re upload image?
• Once happy with click next and go on to preview screen. 
• Check Summary Settings
• Send test e-mail (recommended)
• Preview in different sizes (desktop, Tablet, Phone)
• Once happy – send email.